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Buying organisations pay an annual usage fee to AirportSmart which gives individual Buyers unlimited access to the facilities of AirportSmart including the Supplier Database. Purchase Managers will use AirportSmart to manage Requests for Information (RFI) and/or to manage Requests for Quotations (RFQ).

Buyers and Suppliers agree to abide by the AirportSmart Usage Guidelines which can be altered from time to time.

Click here for a buy-side demonstration.

Suppliers are invited by individual Buyers to participate in an RFI and/or RFQ. Suppliers will be sent a digital signature via email by the Buyer. For this to happen Suppliers need to get on the 'radar screen' of Buyers. This can happen in several ways, namely:

bullet point Registering on at no charge.
bullet point Responding to a public tender notice in OJEU for example
bullet point Being contacted directly by the Buyer.

Click here for a supply-side demonstration.

Supplier Registration requires Suppliers to classify their business using the CPV codes - this helps Buyers to find the right Suppliers in the AirportSmart database.

Suppliers can raise their profiles by sponsoring the home page of AirportSmart. Contact us for more details on advertising opportunities.

Suppliers that have been invited to participate in an event have to agree to the Usage Guidelines and to the Participant Agreement

Upon acceptance to these agreements Suppliers can down-load tender documents and upload their responses if they have been invited by a Buyer to do so. There is no charge for this service.

If the Buyer decides to request formal quotations, the short-listed Suppliers will be invited into a competitive bidding competition. Bidding may be by a number of means such as an online-auction or on-line sealed bid or an offline negotiation. Bidding may or may not be preceded by a RFI phase. It is only when Suppliers have been invited and have accepted the opportunity to bid for business will they have to pay a non-refundable Bid Processing Fee to AirportSmart. The current fee structure is included in the Participant Agreement. Alternatively, Suppliers that may be bidding for several tenders throughout the year can pay an annual Portal Access Fee which gives them Company Login rights to invited tenders.

Some of the tenders published will be done jointly between the buying organisations and some will be unique to each buying organisation. The successful Suppliers will contract with the buying organisation not AirportSmart.

The first step is to Register. It takes less than five minutes and is your free gateway to winning new business.



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